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Facilities Management Compliance

Trade Contractor Compliance for Facilities Management

Every trade contractor's competency and insurance, per building, in one portal.

Track contractors — free How it works

Set up in 5 minutes · Free for your first 50 contractors · No credit card

Free — no credit card required EU-hosted & encrypted GDPR compliant
VendorOps compliance dashboard
EU-hosted GDPR-compliant Encrypted in transit & at rest No credit card required

Built for

Facilities management firms FM operations managers Property managers Hard-services coordinators

Compliance risks in facilities management compliance

An electrician attending a job with expired competency papers
Insurance gaps you only learn about after an incident
No central record across the buildings you manage
Failing a client audit because docs were scattered across email

Documents you need to track

Trade competency certificates
Public & employer liability insurance
Method statements & RAMS
Asbestos & working-at-height training

How VendorOps helps

1
Compliance status per contractor, per building, per service line
2
Trade contractors upload their own docs — no chasing
3
Renewal reminders before any qualification expires
4
Client-ready compliance exports per site
Track contractors — free

Set up in 5 minutes · Free for your first 50 contractors · No credit card required

From

separate spreadsheets per building + email PDFs

To

One portal. EU-hosted. Audit-ready.

EU & GDPR compliance

FM workflows involve personal data from dozens of trade contractors across many buildings. VendorOps centralises it in the EU with strict role-based access and a complete audit trail.

Common questions

Can I assign contractors to specific buildings or sites?
Yes — group contractors by site or contract so you can see compliance per building at a glance.
Which documents do you support?
Insurance, RAMS, method statements, trade qualifications, working-at-height, asbestos awareness — and any custom document type you define.
How do my trade contractors upload their documents?
One secure link per contractor — no account, no app. They upload from phone or desktop.
Can I export compliance reports for clients?
Yes — per site, per contractor, or per service line. CSV today, branded PDF coming soon.
How long does setup take?
About 5 minutes. Sign up, invite your first trade contractor, they upload their docs, you're live.

Built by a small EU team that got tired of vendor compliance spreadsheets. Have a question or feature request? Email vitor@vendorops.eu — I read every message.

— Vitor, founder

Security and compliance, in specifics

No vague promises. Here is exactly how your vendor data is handled.

EU-only data storage

All customer data is stored within the European Union. No data is transferred outside the EU without appropriate safeguards.

Encrypted in transit & at rest

All traffic is encrypted using TLS. Stored data and documents are encrypted at the storage level.

Tenant isolation & least privilege

Tenant-level data isolation with role-based access. Vendors see only their own documents.

Encrypted backups & recovery

Automated backups are performed regularly, encrypted and stored securely, with documented disaster recovery.

Monitored & audit-logged

Application and access logs are monitored, with a full audit trail of every upload, change, and access.

Breach notification

Suspicious activity is investigated promptly. Affected customers are notified without undue delay.

Read the full security overview

Ready to simplify vendor compliance?

All features are free for a limited time. Start tracking vendor documents in minutes — no credit card required.

Track contractors — free