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Healthcare Staffing Compliance

Locum & Agency Worker Compliance, Without the Spreadsheet

Registrations, immunisations, DBS, mandatory training — every locum, placeable today.

Track workers — free How it works

Set up in 5 minutes · Free for your first 50 workers · No credit card

Free — no credit card required EU-hosted & encrypted GDPR compliant
VendorOps compliance dashboard
EU-hosted GDPR-compliant Encrypted in transit & at rest No credit card required

Built for

Healthcare staffing agencies Locum agencies Care home operators Compliance officers

Compliance risks in healthcare staffing compliance

Placing a worker with an expired professional registration
Missing immunisation records discovered on day one
Mandatory training lapsing between placements
Failing a client audit because docs were in shared inboxes

Documents you need to track

Professional registration
Mandatory training certificates
Immunisation & health records
DBS / police checks
Right-to-work documents

How VendorOps helps

1
Per-worker compliance view — placeable today, yes or no
2
Workers upload renewals through a simple portal
3
Reminders before any registration or training lapses
4
Exportable compliance records for every client engagement
Track workers — free

Set up in 5 minutes · Free for your first 50 workers · No credit card required

From

a compliance binder + shared drive + Slack reminders

To

One portal. EU-hosted. Audit-ready.

EU & GDPR compliance

Healthcare staffing involves highly sensitive personal data — health records, immunisations, identity documents. VendorOps stores everything in the EU with explicit consent, strict access control, and a complete audit trail.

Common questions

How do you handle sensitive medical data?
All data is stored in EU data centres with strict role-based access. Health and immunisation records are treated as sensitive personal data under GDPR.
Can I see who is placeable today?
Yes — every worker has a real-time compliance status. One view shows who can be placed, who's expiring, and who is missing required documents.
Can workers upload from their phone?
Yes — the portal is mobile-first. Locums and agency workers can renew documents from anywhere.
Which documents can I require per worker?
Professional registration, mandatory training, immunisations, DBS-equivalent checks, right-to-work, and any custom document type.
How long until my first worker is tracked?
About 5 minutes. Sign up, invite the worker, they upload, placeable status visible.

Built by a small EU team that got tired of vendor compliance spreadsheets. Have a question or feature request? Email vitor@vendorops.eu — I read every message.

— Vitor, founder

Security and compliance, in specifics

No vague promises. Here is exactly how your vendor data is handled.

EU-only data storage

All customer data is stored within the European Union. No data is transferred outside the EU without appropriate safeguards.

Encrypted in transit & at rest

All traffic is encrypted using TLS. Stored data and documents are encrypted at the storage level.

Tenant isolation & least privilege

Tenant-level data isolation with role-based access. Vendors see only their own documents.

Encrypted backups & recovery

Automated backups are performed regularly, encrypted and stored securely, with documented disaster recovery.

Monitored & audit-logged

Application and access logs are monitored, with a full audit trail of every upload, change, and access.

Breach notification

Suspicious activity is investigated promptly. Affected customers are notified without undue delay.

Read the full security overview

Ready to simplify vendor compliance?

All features are free for a limited time. Start tracking vendor documents in minutes — no credit card required.

Track workers — free