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Subcontractor Compliance

Stop Non-Compliant Subcontractors From Reaching Your Site

Insurance, training, RAMS — tracked automatically so no subbie reaches site without clearance.

Track subcontractors — free How it works

Set up in 5 minutes · Free for your first 50 subbies · No credit card

Free — no credit card required EU-hosted & encrypted GDPR compliant
VendorOps compliance dashboard
EU-hosted GDPR-compliant Encrypted in transit & at rest No credit card required

Built for

General contractors Site managers H&S managers Project coordinators

Compliance risks in subcontractor compliance

Subcontractors arriving on site without valid insurance
Lapsed safety training discovered during an inspection
Expired trade certificates blocking handover
No paper trail when the regulator asks who was on site

Documents you need to track

Public & employer liability insurance
Safety training & toolbox talks
Trade & competency certificates
Method statements & RAMS

How VendorOps helps

1
One status view: which subbies are clear to work this week
2
Each subcontractor uploads their own docs — no email PDFs
3
Automatic reminders before any certificate lapses
4
Audit trail showing exactly who was compliant on every date
Track subcontractors — free

Set up in 5 minutes · Free for your first 50 subbies · No credit card required

From

Excel + WhatsApp groups + emailed PDFs

To

One portal. EU-hosted. Audit-ready.

EU & GDPR compliance

Subcontractor documents contain personal data of workers and directors. VendorOps stores everything in the EU with full GDPR-compliant access control and a complete audit trail.

Common questions

Do my subcontractors need to create an account?
No — they upload via a single secure link. No signup, no app. Each subbie sees only their own documents.
Can I require different documents from different trades?
Yes — define document requirements per vendor type (electricians, scaffolders, groundworks, etc.) and VendorOps tracks each set independently.
What happens when I have more than 50 subcontractors?
The Free plan caps at 50. A Professional plan with unlimited subcontractors is coming soon — get in touch and we'll let you know.
How long until my first subbie is tracked?
About 5 minutes. Sign up, add the subcontractor, they upload their docs, status goes green.
Where is subcontractor data stored?
Exclusively in EU data centres. GDPR-compliant with role-based access and a full audit trail.

Built by a small EU team that got tired of vendor compliance spreadsheets. Have a question or feature request? Email vitor@vendorops.eu — I read every message.

— Vitor, founder

Security and compliance, in specifics

No vague promises. Here is exactly how your vendor data is handled.

EU-only data storage

All customer data is stored within the European Union. No data is transferred outside the EU without appropriate safeguards.

Encrypted in transit & at rest

All traffic is encrypted using TLS. Stored data and documents are encrypted at the storage level.

Tenant isolation & least privilege

Tenant-level data isolation with role-based access. Vendors see only their own documents.

Encrypted backups & recovery

Automated backups are performed regularly, encrypted and stored securely, with documented disaster recovery.

Monitored & audit-logged

Application and access logs are monitored, with a full audit trail of every upload, change, and access.

Breach notification

Suspicious activity is investigated promptly. Affected customers are notified without undue delay.

Read the full security overview

Ready to simplify vendor compliance?

All features are free for a limited time. Start tracking vendor documents in minutes — no credit card required.

Track subcontractors — free