Vendor document tracking
for EU companies
Track vendor certificates, expiration dates, and compliance status in one GDPR-compliant portal. Replace spreadsheets with automated alerts and a self-service vendor upload portal.
Still tracking vendor documents in spreadsheets?
Expired certificates, missing documents, and email chasing waste hours every week. One missed expiration can mean regulatory fines, project delays, or failed audits.
How it works
Invite vendors
Send an email invite. Vendors get a secure upload portal — no account needed.
Collect documents
Vendors upload certificates and compliance documents directly. You define what is required.
Stay compliant
Get alerts before documents expire. See compliance status at a glance. Be audit-ready always.
Everything you need for vendor compliance
From the first invite to audit-ready — in one EU-hosted portal.
Compliance at a glance
Know your compliance status instantly
A single dashboard shows which vendors are compliant, which have gaps, and what needs attention this week.
- Per-vendor status — valid, expiring, or missing
- Upcoming expirations grouped by 30 / 60 / 90 days
- Full audit trail of every upload, change and access
Never miss a renewal
Automated expiration tracking & alerts
Set expiry dates once. VendorOps watches every document and reminds the right people before anything lapses.
- Automatic email reminders at 90, 60 and 30 days
- Expiring and expired documents surfaced on the dashboard
- Vendors prompted to upload renewals directly
No account friction
A self-service portal vendors actually use
Invite vendors by email. They upload certificates and compliance documents to a secure portal — no account, no attachments.
- Vendors upload directly — no email back-and-forth
- You define exactly which documents are required
- Vendors see only their own documents
Spreadsheets and email chasing don't scale
The manual way breaks down the moment you have more than a handful of vendors.
Spreadsheets & email
- Expiry dates buried in cells nobody checks
- Manual email chasing for every document
- No audit trail when something is questioned
- Versions and attachments scattered across inboxes
- Silent expirations discovered during an audit
VendorOps
- Automated alerts at 90, 60 and 30 days before expiry
- Vendors upload to a self-service portal — no chasing
- Full audit trail of every upload, change and access
- One versioned repository for every vendor document
- Compliance status visible at a glance, always
Security and compliance, in specifics
No vague promises. Here is exactly how your vendor data is handled.
EU-only data storage
All customer data is stored within the European Union. No data is transferred outside the EU without appropriate safeguards.
Encrypted in transit & at rest
All traffic is encrypted using TLS. Stored data and documents are encrypted at the storage level.
Tenant isolation & least privilege
Tenant-level data isolation with role-based access. Vendors see only their own documents.
Encrypted backups & recovery
Automated backups are performed regularly, encrypted and stored securely, with documented disaster recovery.
Monitored & audit-logged
Application and access logs are monitored, with a full audit trail of every upload, change, and access.
Breach notification
Suspicious activity is investigated promptly. Affected customers are notified without undue delay.
Built for teams like yours
Vendor compliance tracking for every industry.
Ready to simplify vendor compliance?
All features are free for a limited time. Start tracking vendor documents in minutes — no credit card required.